ASP information

CALEDONIA NORTH KINGDOM AFTERSCHOOL PROGRAMS (KEAP)


Check out the below (NEW!) highlights that are located

in this year’s updated KEAP Family Handbook!

 

Required Forms:

Completion of the KEAP Emergency Contact & Student Information Form is REQUIRED for any child who will stay after school at any point during the school year. 

 

NEW! Emergency Contact & Student Information Form does not sign your child up for the session, but provides necessary information for any child who will be in our care.  Please complete the Sign Up form for each of the four sessions to reserve a space for your child and select enrichments.  We appreciate your help in creating a safe learning environment for our youth!

 

NEW!  Specific enrichment Mini-Courses will be offered this year for students who attend KEAP regularly and are interested in diving deeper into specific topics and projects.  Sign up early for you first choice mini-courses!

      Our mini-courses are opportunities for continuous projects, which works well for regular attendees.

      Spaces will be limited for these special offerings, as noted by the Sign Up form.

      By signing up for a mini-course, your child is making a commitment to attend the enrichment for the full session. 

      If a signed-up participant misses the same mini-course 2 or more times, they may need to forfeit their spot in the mini-course for the rest of the session. 

      Other enrichment options will be provided at each site for all participants.

 

Parents are encouraged to note the enrichment schedule for your KEAP site so that students have enough time to complete their activities.  Whenever possible, please do not pick up children before their enrichments are completed.

 

NEW!  Instead of our previous fee and billing structure, you will see a “pledge” section on the Sign Up form for each session that your child attends KEAP.  A contribution of $20 per registered weekday per session is suggested.  For example:

      If your child signs up for Mondays and Wednesdays for Session I, the suggested contribution for that session is $40. 

      If your child signs up for Mondays, Tuesdays and Thursdays for Session II, the suggested contribution for that session is $60.

 

Please do not let an inability to contribute the full suggested amount keep you from enrolling your child in KEAP!  ALL district K-8 students are encouraged to attend KEAP.  Our pledge structure is intended to encourage families to contribute what they can afford.  No one is ever turned away due to a lack of funds, but we ask that you give what you can to help KEAP cover the cost of running our afterschool programs. Even a dollar a day adds up!

 

Please see the attached KEAP Family Handbook for more information.



Family Handbook 2018-2019

Kingdom East Afterschool Programs

KEAP

Dedicated to providing unique academic, enrichment & recreational opportunities

 

We are proud to offer high quality afterschool programs to all K-8th grade students at each Kingdom East School District (KESD) school.  The programs are largely funded by a 21st Century Community Learning Center grant awarded by the VT Agency of Education to support high quality academic, enrichment, and youth development activities in a safe, structured environment.  Our programs also receive support from local school budgets, district Title I Consolidated Federal Program dollars, and your generous contributions.  Activities and clubs are planned to enhance and extend the school day curriculum while providing choices of fun, hands-on learning activities for students.  The district-wide afterschool program is called “KEAP” -- Kingdom East Afterschool Programs.

 

GENERAL PROGRAM INFORMATION

KEAP Mission Statement: KEAP provides creative academic, enrichment, and recreational activities to all students and their families within the Kingdom East School District.

 

Our Goals:

      To create a safe and enriching environment for students and staff;

      To engage students in creative academic, enrichment, and recreational out of school experiences;

      To improve students’ academic achievement in mathematics and literacy;

      To build student social skills, developmental assets, and increase positive relations between students and their school.


Required Forms:

Completion of the KEAP Emergency Contact & Student Information Form is REQUIRED for any child who will stay after school at any point during the school year. 

 

NEW! Emergency Contact & Student Information Form does not sign your child up for the session, but provides necessary information for any child who will be in our care.  Please complete the Sign Up form for each of the four sessions to reserve a space for your child and select enrichments.  We appreciate your help in creating a safe learning environment for our youth!

 

Session Dates for 2018-2019:


Intro Week: Sept. 17-21

Session I: Sept. 24 to Nov. 15

Session II: Nov. 26 to Jan. 25

Session III: Jan. 28 to Mar. 29

Session IV: Apr. 1 to May 17

Celebration Week: May 20-23


 

 

 

WHAT DO WE PROVIDE AT KEAP?


      Healthy Snack

      Outdoor Play/Recess

      Enrichment Mini-Courses & Activities

      Homework/Academic Time


 

Each KEAP Site Coordinator designs the four above components to meet the needs of the students at their site.  Please refer to the KEAP calendar and Sign Up form at your child’s school for more-detailed schedule information.  The regular schedule may vary occasionally due to special events or field trips.  Sign Up forms for each session are available from your KEAP Site Coordinator or school main office.  When school is dismissed, students staying for Afterschool are sent to a designated location in the school (cafeteria, classrooms or multipurpose room).

 

Snack: We provide a snack to all KEAP attendees, free of charge. 

      Our program is served by the Child and Adult Care Food Program (CACFP), a federal program that provides healthy meals and snacks to children and adults receiving day care services. 

      Fresh fruits and veggies are offered every afternoon as a part of this snack. 

      Having a sit-down snack with the staff and students is an important part of meeting students’ social and physical needs.

 

Outdoor Play/Recess: The opportunity for outdoor play is important for all ages at KEAP. 

      To ensure that your child is comfortable and can enjoy the outdoors, please make sure to bring adequate seasonal clothing for outside activities each afternoon -- no matter the season. 

      Many enrichment options also include outdoor components. 

      Outdoor play is an important time for building relationships, developing motor skills, and releasing any stress from the school day. 

 

Enrichment Mini-Courses & Activities: Enrichment options at each KEAP site are organized into four sessions throughout the year. 

      Each session offers a new selection of enrichments and is about seven weeks long. 

      Enrichment activities are taught by school day teachers, KEAP staff, and guest instructors.

      Choices include a wide variety of programs based on core subjects (literacy, math, science, history, geography) as well as fitness, health, the arts and recreation.

 

Mini-Courses & Activities May Include: Jr. Iron Chef Competition, Red Clover Book Club, Lyndon Institute Dance Program, Girls on the Run, Gardening, Robotics, Local Fishing Trips, Mountain Biking, Community Service Projects, Balkan Chorus, Cross Country Skiing, Theater Productions, Learning Kitchen, Chess & Strategic Games, and many more!

 

 

 

 

 

 

NEW!  Specific enrichment Mini-Courses will be offered this year for students who attend KEAP regularly and are interested in diving deeper into specific topics and projects.  Sign up early for you first choice mini-courses!

      Our mini-courses are opportunities for continuous projects, which works well for regular attendees.

      Spaces will be limited for these special offerings, as noted by the Sign Up form.

      By signing up for a mini-course, your child is making a commitment to attend the enrichment for the full session. 

      If a signed-up participant misses the same mini-course 2 or more times, they may need to forfeit their spot in the mini-course for the rest of the session. 

      Other enrichment options will be provided at each site for all participants.

 

Parents are encouraged to note the enrichment schedule for your KEAP site so that students have enough time to complete their activities.  Whenever possible, please do not pick up children before their enrichments are completed.

 

Homework/Academic Time: To find out more about what academic activities are offered at your KEAP site, please talk with your Site Coordinator.

      Academic Time: All KEAP sites offer an academic time for students to work on homework or participate in academic games and projects. 

      Learning Lab: Many KEAP sites offer a teacher-led “Learning Lab” option for students who would like additional time to complete school day assignments and homework.

      Tutoring: Students who are referred by their classroom teacher can receive individual or small group tutoring from a certified teacher at the KEAP site, free of charge. (Tutoring begins late fall.)

 

PARENT PICK UP

KEAP closes at 5:15pm at all sites. 

Parents and other persons authorized to pick up children need to arrive promptly by 5:15 p.m.  

      Maintaining a consistent program end time is important for both the students and the staff.

      Parents who are repeatedly late in picking up their children will not be able to continue to send their children to the program.

      You are encouraged to note the enrichment schedule for your KEAP site so that your children have enough time to complete their activities.  Whenever possible, please do not pick up your children before their enrichment time has ended.

 

On the Emergency Contact & Student Information Form, parents/guardians are required to sign the following release as part of the KEAP registration process:  “By my signature below, I understand that I waive the right to hold the school/Kingdom East Afterschool Program responsible for the actions of the authorized drivers listed below.”

 

 

 

 

Required sign out for your child:  The parent/guardian and all persons authorized by the parent/guardian to pick up their child from Afterschool must sign the child out on the form maintained by KEAP staff. 

      Students will be released to authorized persons only. 

      If a staff member doesn’t know the person picking up, the individual will be asked to show a photo ID to confirm their identity. 

      If a parent/guardian wishes to add another driver to the authorized student pick up list during the course of the school year, they will need to sign and date another form listing drivers authorized to pick up their child.

 

HOW MUCH DOES KEAP COST?

Your contribution makes a difference!

KEAP is proud to be funded in large part by a 21st Century Community Learning Center Grant.  In addition, KEAP receives support from the local school budgets, and district Title I Consolidated Federal Program dollars.  However, these funds do not cover the entirety of program expenses, and we rely in part on your continued contributions to maintain the high quality of enrichment options for our students.  In addition, financial support from our families helps to demonstrate the sustainability of our program for the years to come.

 

NEW!  Instead of our previous fee and billing structure, you will see a “pledge” section on the Sign Up form for each session that your child attends KEAP.  A contribution of $20 per registered weekday per session is suggested.  For example:

      If your child signs up for Mondays and Wednesdays for Session I, the suggested contribution for that session is $40. 

      If your child signs up for Mondays, Tuesdays and Thursdays for Session II, the suggested contribution for that session is $60.

 

Please do not let an inability to contribute the full suggested amount keep you from enrolling your child in KEAP!  ALL district K-8 students are encouraged to attend KEAP.  Our pledge structure is intended to encourage families to contribute what they can afford.  No one is ever turned away due to a lack of funds, but we ask that you give what you can to help KEAP cover the cost of running our afterschool programs. Even a dollar a day adds up!

 

Family contributions will be processed by the KEAP staff at the Kingdom East School District central office building in Lyndonville. 

      You will receive a reminder of your pledged amount during the first half of each session. 

      If you are unable to make a payment, please contact Karen Thompson, Program Assistant, at 626-6100, ext 4732, to make alternate arrangements.

      Checks, money orders or cash will be accepted. 

      Payment plans are available if desired.

 

 

 

Karen Thompson is available at the Kingdom East central office in Lyndonville, Monday through Friday, 8:30am to 3:00pm, to accept payment.  Please do not give cash to staff at your KEAP site, as it is difficult to manage while attending to the students.

 

INCLEMENT WEATHER PROCEDURES

If school is cancelled, then the Afterschool Program is cancelled.  At times, due to poor weather forecasted for later that afternoon, some/all KEAP sites will be closed on a day that school is open.  In this case, parents/guardians will be notified by approximately 12 noon by the school electronic message system or a phone call.  All students will be sent home by bus unless the school is given other instructions.

 

COMMUNICATION WITH PARENTS/GUARDIANS

Parent/Guardian Freedom of Access:  Our Parent/Guardian Freedom Access Policy encourages parents/guardians to view their children at any time during after school hours. 

 

Volunteers who participate in the program will need to have a criminal record check completed to help ensure student safety.  If you would like more information about volunteering, please contact your Site Coordinator or Anne Hatch, KEAP Director, at 802-626-6100, Ext. 4731.

 

Parent/Afterschool Staff Meetings:  We will be happy to discuss issues regarding your child’s participation in our program.  Please give your Site Coordinator prior notice of your desire to meet so that they can be sure to have sufficient time to talk with you and so that we can plan for adequate staff coverage if needed.  KEAP staff cannot stop an activity with children to meet for an individual conference.

 

How do I handle concerns about the care and supervision of my child(ren)?  Our KEAP staff is committed to helping students improve their academic and social skills.  If you have questions or concerns regarding the program or your child’s experience in the program, please talk with your afterschool Site Coordinator as soon as possible.  When you bring your concerns to the Site Coordinator, take a few moments to reflect on the situation:

      Explain what your concern is;

      Ask the Site Coordinator to explain what happened by describing the situation;

      If possible, offer to work with the KEAP staff members to correct the problem.

 

If you feel the problem hasn’t been resolved, call the KEAP Director, Anne Hatch, to discuss your concerns (802-626-6100, Ext. 4731).

 

 

 

 

 

 

STUDENT BEHAVIOR GUIDELINES

KEAP is an extension of the school day and staff coordinate whenever possible with school day staff.  During after school hours, we maintain the same expectations as the school day hours.  Students are expected to show:

      Respect for self;

       Respect for others;

       Respect for property.

 

Safety is always our first priority, and KEAP staff will always get in touch with you when there is a safety concern.  Whenever possible, KEAP sites follow the student conduct and discipline policies in effect at the school where each site is located.  While the afterschool program has extremely skilled staff members, we do not have the same support for students as the school day.

      In general, it is the responsibility of each student to contribute to a safe and productive learning environment by demonstrating respect and consideration for fellow students and adults.  This includes complying with all policies and rules of conduct for the school district and individual classrooms.  Information regarding behavior expectations, student responsibilities, and discipline procedures is available from your child’s school.

      For major or repeated behavior incidents, students may be asked to take a break from the program for a stated amount of time, and welcome to return after a re-entry meeting takes place between a parent/guardian, the Site Coordinator, and relevant school day staff. A success plan will be formulated for the student to rejoin the program. If problems persist, the student may be asked to leave the program.

      Sometimes children have a behavior plan during the school day developed to address specific student needs.  Please let your Site Coordinator know if the school has implemented a plan for your child so we can consider extending or adapting that plan to the afterschool environment. 

      Please make sure your child does not bring toys and personal items to Afterschool. We appreciate your cooperation in helping staff maintain a conflict free environment.

 

Positive Interventions & Strategies Used in Guiding Student Behavior: KEAP believes that all children want to do the best they can in the afterschool program.  Staff members use proactive language to support and encourage students and maintain a safe and positive learning environment.

      Reinforcing Statements -- Staff let students know they are seeing the desired behavior previously taught to students: “I’m noticing that most of you are lined up and ready to go outdoors.”

      Reminding Statements -- Reminds children of the rule they already know: “What can you do to make it feel safe and friendly as we line up for outdoors?”

      Redirecting Statements -- Firm and non-negotiable, used when the student behavior is inappropriate: “It’s time to line up now.”

 

 

 

      Take A Break (“TAB”):  If a student does not respond to reminders or redirection from staff, and their behavior is starting to make it difficult for adults to teach and students to learn, they will be instructed to take a short break.  Time away from the group gives the student an opportunity to calm down and gain self-control so they can rejoin the group.  Depending on individual circumstances, students may also lose a privilege or participate in reparation or “fixing the problem.” 

 

Students who require repeated use of time away due to inappropriate behavior will be directed to meet with the Site Coordinator for a short conference focused on developing a success plan.

 

The following behaviors require that a parent/guardian be called to pick up their child:

      Child willfully hurts another child;

      Child is physically aggressive with afterschool staff or other adults;

      Child leaves the group to wander the building and refuses to return to the group;

      Child is non-compliant or leaves the group during a field trip.  Child will go home immediately or will not be invited to attend the next field trip;

      Child engages in other unsafe behaviors.

 

BULLYING, HAZING & HARASSMENT POLICIES

KEAP sites follow the Bullying, Harassment, and Hazing policies in effect at the school where the site is located. Please contact the principal’s office at your school to receive a copy of the school handbook or policy.  KEAP staff will work promptly and effectively to address all complaints following the procedures outlined in the school or district policy.  Any student, parent/guardian, or staff member may report bullying, harassment or hazing to the Designated staff member as posted at the school.

 

Reporting Complaints: KEAP staff will take the following steps regarding student bullying, harassment, and hazing behavior:

      “any school employee who witnesses, overhears or directly receives information about conduct that s/he reasonably believes might constitute hazing, harassment and/or bullying shall take reasonable action to stop the conduct and to prevent its recurrence;”

      staff “shall immediately report the information to a Designated employee;”

      staff “shall immediately complete a Student Conduct Form;”

      the KEAP Site Coordinator will immediately notify the KEAP Director and school principal.

 

If you have any further questions, please contact your school’s Site Coordinator or

call the KEAP Director, Anne Hatch (802-626-6100, Ext. 4731).

 

Thank you for your support in making this the best KEAP year yet!

 

 

Kingdom East School District

PO Box 107, 119 Park Avenue, Lyndonville, Vermont 05851

Phone: 802-626-6100,  Fax: 802-626-3423